How To Schedule An Email In Outlook

How To Schedule An Email In Outlook

Published on November 27th, 2023

In today’s fast-paced digital world, efficient email management is crucial. Microsoft Outlook, a popular email platform, offers a powerful feature that allows users to delay or schedule the sending of email messages.

Whether you want to compose a message now and send it later or systematically delay the delivery of all your messages, Outlook has you covered.

Delaying Individual Messages

To delay the delivery of an individual message in Outlook, follow these steps:

Access More Options: While composing your message, select the More options arrow from the Tags group in the Ribbon.

Delay the delivery of a message

Enable Delayed Delivery: Under Delivery options, select the “Do not deliver before” checkbox, and choose the desired delivery date and time.

Send the Message: After composing your email, click Send. The message will remain in the Outbox until the specified delivery time.

Quick Changes: If you decide to send the message immediately later, switch to the Outbox folder, open the delayed message, and clear the “Do not deliver before” checkbox.

Schedule An Email In Outlook

Note: Ensure that Outlook is online and connected for this feature to work seamlessly.

Delaying All Messages

If you prefer to delay the delivery of all messages, you can create a rule in Outlook. Here’s how:

  1. Access Rules & Alerts: In the Mail tab, click on the File tab, then choose Manage Rules & Alerts.
  2. Create a New Rule: Click New Rule and, under Start from a Blank Rule, select “Apply rule on messages I send.”
  3. Set Conditions: Choose any desired conditions for your rule in the Select condition(s) list.
  4. Define Delayed Delivery: In the Select action(s) list, select “defer delivery by a number of minutes” and specify the delay duration (up to 120 minutes).
  5. Complete Rule Setup: Name your rule, select the “Turn on this rule” checkbox, and click Finish.

After clicking Send, each message will stay in the Outbox folder for the specified time before being sent.