April 14th, 2021 | Updated on December 16th, 2021
The millions of students and workers being asked to study and work from home since last year has discovered many modern technology types – video conferencing tools or software.
In the comfort of their homes, from kitchen tables, couches, and recliners, individuals globally are firing up video conferences and chats to replace physical classes and meetings, which are not happening because of the current pandemic, coronavirus.
As the remote workforce continues to become more common, video meetings and remote conferencing with tools, such as Microsoft Teams, Zoom, or GoogleMeet, are becoming popular to use in personal lives and at work.
While many people use these video conferencing tools, it is important to pay more attention to the security and privacy settings so as to keep data safe and private. To help you keep your data private and safe, here are five remote conferencing tips to look at:
1. Encrypt Your Internet Connection
You might sometimes host video meetings or business calls through Wi-Fi networks such as that of a public hotspot, like hotel or café networks.
The issue is that these networks are normally unencrypted – meaning you can easily expose your personal details to cybercriminals and hackers using man-in-the-middle or packet sniffing attacks.
However, using a Mac VPN, you will redirect your data through an encrypted funnel, enabling you to securely enjoy a public Wi-Fi network for video conferencing.
The VPN can encrypt Mac users’ information and prevent Internet Service Providers (ISPs) from seeing all your online activities.
2. Minimize File Sharing
File sharing encompasses using technology, which allows Internet users to share files housed on their computers.
P2P or peer-to-peer applications, similar to those used to share music files, are among the most popular types of file-sharing technology.
However, P2P applications introduce security concerns, which put your computer and information in jeopardy.
Whether it is because you provided private details or certain directories are accessible, authorized individuals may access your medical/financial data, sensitive corporate details, and personal documents, among other personal information.
If your sensitive details are a source code, PHI (protected health information), or PII (personally identifiable information) belonging to workers and clients, it is important to have total control over their movement.
This may include avoiding EFSS without exclusive data control. Many security practices are pointless if you fail to use exclusive control over your business’s data.
Using free solutions is advisable in special circumstances, such as trials. Though it is not convenient for sensitive information and organization-critical processes.
Putting data protection policies in place prohibiting or restricting sensitive information movement may limit you from sharing data in a video conferencing meeting or chat.
3. Create Password
When technology sees its popularity increase fast, the total number of bad actors taking advantage of untrained and new users also grows.
The world sees this now with video conferencing applications and services, as reports regarding the Zoom app being hijacked have surfaced.
With multiple reports of video meetings getting disrupted by threatening language, hate speech, or pornographic images, the FBI’s Boston recently advised videoconferencing platform users to create passwords.
Usually, passwords help block any malicious actor or intruder trying to access your chats or meetings. To restrict access to all your meetings, you need to develop a unique password and meeting ID.
Rather than creating weak passwords, such as 123456, be sure to use a combination of numbers, special characters, and letters.
4. Update the Video Conferencing System
Many things get better as they grow old. Unfortunately, video conferencing systems are not among them.
If your solution is a legacy system, you might be dealing with outdated security, which puts your reputation and personal information at risk.
Updating older systems is vital, though, at a particular point, updates may not make up for all the inherent drawbacks of the old technology.
You may want to look for any areas or holes in the system, resulting in potential security breaches, such as user access protocols, encryption, and data management procedures.
In some situations, you might extend the life of your video conferencing systems by making some updates.
It is also important not to leave anything to chance, particularly when you are putting the company’s digital security, workers, and clients at risk.
5. Consider Self Hosting
A surprising amount of details might be gleaned from your business by using less secure video conference applications.
For some universities on the bleeding edge of research and companies with competitive R&D goals, many things might go wrong immediately after data is pushed up to the cloud.
Luckily, self-hosting is a popular feature, which all state-of-the-art video conferencing solutions may likely have in common.
By using a self-hosted video conferencing tool or software, you don’t need to worry about central cloud computing service dragnetting your information and selling to the highest bidders.
It would be best to also check your vendor for things, such as self-hosting and white labeling.
A good vendor offers the best self-hosting plans, and it should be more committed to searching for a secure and optimized cloud infrastructure for clients of different sizes.
When you buy a new computer, setting it up is rarely a breeze, though if you are privacy-focused, things may get more complex.
Basically, security settings might be challenging to configure, as all types of activities are kept confidential behind the scenes.
There are a lot of ways you may lose your data, and each one of them is a reason to back up your documents and files.
In addition, exchanging and downloading files while video conferencing is full of risks, and the number of threats aiming at Mac’s devices continues to emerge.
Whether or not you use a public or personal computer, there are many actions you might take to strengthen your privacy and security. This may include turning on Find My Mac.
This enables your Mac to use iCloud that may sync your data and store files in the cloud. Although it is not a must you consider iCloud, it is practical, particularly if use many Apple devices.