June 27th, 2022 | Updated on June 29th, 2022
There are many reasons why you should have a professional email signature. For example, it can help you look more professional and give you the opportunity to leave an impression on your contacts.
Tips For Email Signature
Here are five tips for crafting an effective one:
- Be consistent: Use the same email signature across all of your emails. This will help your recipients recognize who you are and what information they can expect from your emails.
- Keep it short: The longer your email signature is, the less likely people will read it, so keep it short and sweet. If you have room for more information, put it in a document on your website where people can access it when they need it rather than sending it in every email.
- Use a picture: A photo can be a great way to personalise your signature and make it stand out from everyone else’s boring text-only signatures. Choose an image that matches your brand or personal style, like a logo or mascot, or even just something cute that represents you or your company.
- Use a clear call-to-action (CTA) at the end of your signature so that readers know how they can follow up with you, whether that’s signing up for an email list or clicking through to your website or social media accounts.
- Use bullets or numbered lists if you have multiple items you want to include. This makes it easier to scan and helps people determine what’s most important to them.
- Include your website URL if you have one — but make sure it’s easy to remember! If your site is long and complicated, consider creating a shorter URL through a service like Bitly or Tiny URL (just remember that these services may track clicks).
- Use keywords from your marketing materials: If you have a tagline or slogan that resonates with potential customers, use it in your signature. If you don’t have one of those, then look at other places where you’re marketing yourself and see if there are any words or phrases that would work well in an email signature line (e.g., “Helping small business owners get organised so they can focus on what matters most: growing their business”).
- Use images sparingly. While images can be a great way to add personality to your signature, too many can make it hard to read. Try using one image at most — preferably a logo or icon that relates to your business — and keep text minimal so that it doesn’t compete with the image for attention.
These are the tips before creating the email signature. But how do you create an email signature? If you’re looking for a solution that is easy to use and free of charge, then this article is for you. In this guide, we show how to create an email signature online in just eight steps.
1. Choose A Template
Choose the right template that suits your needs, as well as your business and industry. For example, if you’re a graphic designer who specializes in logos and branding packages, then it might be appropriate to use a more modern-looking design with graphics and icons.
On the other hand, an accountant may want to go with something more traditional that shows off his/her credentials (if they have them) or even their photo if they’re comfortable with that.
2. Add Your Logo
The next step is to add your logo. It should be a vector image and use a transparent background. To make sure your logo looks great, you can add a border and drop shadow to it using the Layer Styles feature in the designhill email signature.
In addition, if you want to be extra fancy with it, then consider adding some transparency or strokes around the edges of your email signature with the same color as your brand’s main color scheme.
3. Customize Colors And Fonts
- Choose a color scheme. You can choose any colors you like, but we’d recommend keeping it simple and sticking with one or two colors.
- Choose a font. You can choose multiple fonts if you want to, but keep in mind that this can make it hard for recipients to read your signature.
- Add background image (optional). If you have an image that conveys information about who you are or what your company does, then adding it as a background is always nice!
- Add a watermark (optional). Watermarks are great for companies who want to protect their images from being stolen by other businesses who may use them without permission on their own websites or social media posts.
4. Add Links To Social Media Profiles And Websites
If you want to make your email signature more interactive and informative, add links to social media profiles or websites. Here are some examples:
- Add links to your website. If you have a personal blog or an online store, consider adding the URL of your website in the email signature generator. This way, people who are interested in learning more about you will be able to find out more about what you do and where they can buy from you.
- Add links to social media profiles. On top of including Facebook and Twitter handle in your email signature generator, it’s also a good idea to include other social media channels such as Instagram or Pinterest if these platforms correspond with what kind of content is posted on those accounts (e.g., visually-oriented posts). This will help potential clients understand who they’re dealing with—and give them insight into what types of content they might expect going forward too!
5. Enter Contact Information Such As Name, Address, And Phone Numbers
Once you’ve entered the relevant information, it’s time to add some flair. You can do this by adding a logo or photo of yourself. This is a great opportunity to showcase your skills and professionalism, so make sure you take advantage of it!
After that, you can choose from pre-made templates for different industries or create your own template. Finally, save the signature file in the correct format (usually .html or .txt) and send it off!
6. Choose A Background Image (Optional)
Once you’ve finished editing your signature, you can add an optional background image. This will appear behind the text in your signature and give it some visual interest.
To do this, go to the “Options” tab at the top of your editor window and click on “Background Image.” A pop-up will appear with different options for uploading a file or using one of Google Photos’ templates.
To upload a different image, simply click on ‘Upload File.’ Then once it’s uploaded and ready to use (you’ll see), just drag it into place using your mouse cursor!
7. Preview The Email Signature And Save It As A File (Optional)
Once you are satisfied with the result, there are several options to save your generated email signature. You can download it as an image file or an HTML code and open it in a text editor.
This way you will be able to perform further customisation of your email signature by adding links, images, or other content using basic HTML knowledge.
You can also save the file on Google Drive (by clicking the ‘Save as’ button) and share it with colleagues who work on different accounts from yours – this way they will be able to open it without having any additional tools installed.
If you want to use this signature in Gmail’s compose window, it is recommended that you choose the “Ignored Extension” option when saving files into Google Drive – otherwise Gmail might not recognise them properly after uploading them back into your account.
The same applies if other users have different extensions enabled for their tasks than yours – make sure that everyone who uses this template has the “Ignored Extension” setting enabled so they don’t need additional software installed just because they want access to some shared resources created by someone else (e-books, etc).
8. Download The Generated File
Once you’re happy with your signature, it’s time to download it. You can choose where you want to store your new email signature—your computer, a cloud storage service, or on any of your other devices.
If you’re using a desktop email client (like Outlook), open the file and choose “Insert” from the menu bar.
Once pasted into an empty email template field, adjust its size and position until it looks good wherever you put it. If needed, save this as an HTML file so that there are no formatting issues when sending emails later on.
For those using webmail services like Gmail or Yahoo!, saving or downloading is just as straightforward: simply click on “Save As…” in the menu bar and choose where to save this file before attaching it directly into an email message!
Following these steps, you are sure to create a great email signature in no time. We hope that this article has helped you understand how simple it can be to create signatures using an online generator like ours.
If you do choose to use our tool, then please feel free to share your experience with us and other users!
Feature Image: Pixabay